CAA Grants Extension of Licence, Rating and Medical Validity Dates
Updated: Apr 28, 2020
In response to the exceptional circumstances caused by the Covid-19 outbreak, the UK CAA has allowed extension to normal expiry dates for UK issued pilot licences, ratings and medicals operating outside of an Air Operator Certificate holder, e.g. private pilots, flying instructors, etc. Oysterair has summarised the key points relating to rating expiry dates to assist all pilots, instructors and examiners who operate outside of an AOC operator.
Relevant aeroplane and helicopter pilots, instructors and examiners are exempt from the standard validity or other time periods that expire on or after 16 March 2020 and before 31 October 2020. Expiry dates can be extended until the end of the validity period of the exemption, currently 22 November 2020.
Which ratings does the exemption apply to?
The notice is extensive and must be read in full, however, holders of the following ratings &/or certificates are covered by the exemption:
class ratings, type ratings and instrument ratings, including the instrument rating (restricted), endorsed in Part-FCL pilot licences
Part-MED medical certificates
Part-FCL instructor and examiner certificates
language proficiency endorsements in accordance with FCL.055
What conditions have to be met?
You must hold or held on 16 March 2020 a valid relevant rating and, if applicable, a valid language proficiency endorsement
What do I need to do to extend my rating expiry date?
During the validity period of the exemption you should receive a briefing from a qualified instructor or examiner to refresh knowledge on proficiency check manoeuvres, AFM normal and abnormal procedures and instrument procedures (where instrument privileges are held)
What administrative actions are required?
Upon successful completion of the briefing the new expiry date of the relevant rating and, if applicable, the language proficiency endorsement, shall be recorded in the normal way appropriate to the licence held which can be completed remotely. Endorsement of the licence can be made by one of the following:
SEP/TMG only - instructor holding FCL 945 privileges
Appropriately qualified examiner
UK CAA (exceptionally)
I am an instructor/examiner what entry do I make in a pilot's FCL?
Caution: instructors/examiners cannot sign their own FCL!
At the Date of Rating Test and/or Date of IR Test as applicable, enter ‘CAA ORS4 No.1385’, at ‘Valid’ enter the new expiry date as permitted by this exemption (currently 22 Nov 2020). The Examiner’s Certificate Number and Examiner’s Certificate and signed entries will be completed as normal.
The authorised person is to enter on the Examiner’s Certificate ‘Extended to DD/MM/YYYY as permitted by ‘CAA ORS4 No.1385’ stating their Examiner’s Certificate Number and signed.
When endorsing a personal pilot log book, the instructor or examiner should enter date and details of the briefing in the ‘other’ column together with their Instructor or Examiner Certificate Number.
Which forms do I complete as an instructor/examiner?
When carried out remotely (which Oysterair recommends is the best method to avoid human contact), the instructor or examiner shall provide the pilot with a Temporary Certificate Extending Validity of Licence Privileges (Form SRG 1100F as per ORS4 1385). This may be done electronically or by post and the pilot shall carry a hard copy of the temporary certificate with their licence.
What about medical certificates?
Oysterair's advice is to consult your AME. The notice applicable to Part-MED certificate holders states:
Part-MED medical certificate holders must not have experienced a reduction in medical fitness in accordance with MED.A.020;
Part-MED medical certificate holders who are under additional medical surveillance (e.g. by their AME or the CAA) should continue to comply with the specified requirements (e.g. provision of reports) imposed by their AME or the CAA. Failure to do so may invalidate their medical certificate and/or the applicability of this exemption to them. If difficulties arise the certificate holder should contact their AME who may need to be advised by the CAA. (See Note 4 of the notice).
Aircrew should carry their (expired) medical certificate and a copy of the exemption notice as part of their licence.
For Class Two medical certificate holders, the UK CAA issued General Exemption E5045. This exemption required a self declaration to made by the 08th April 2020. The full notice can be viewed by clinking on this link:
Note: It is not clear whether Class Two medical holders can following the extension procedure or have to follow the guidance in E5045, consequently please contact your AME for guidance.
Who do I contact if I have a question relating to the notice?
Any questions or queries regarding the application of this exemption should be sent to the CAA at Covidfirstname.lastname@example.org.
The General Exemption E 5069 overrides all text written in this blog.